Procurement and Supply Chain Management

FRANK VAN LARE
Procurement and Supply Chain Director
The Directorate is responsible for managing procurement services and providing technical guidance in the Ministry’s procurement operations in accordance with relevant policies, regulations, and guidelines, including the Public Procurement Amendment Act, 2016 (Act 663), and Regulations, 2022 (L.I. 2466). Its role is to facilitate harmonious planning, implementation, and control systems throughout the procurement process, ensuring that resources are used securely, judiciously, economically, and efficiently. The Directorate also ensures that procurement is conducted in a fair, transparent, non-discriminatory, and environmentally and socially sustainable manner. To achieve these objectives, the Directorate implements procurement procedures and guidelines aligned with legal and regulatory frameworks, coordinates and monitors the Ministry’s annual procurement plans, reviews evaluation reports for engaging consultants, contractors, and suppliers, and facilitates annual procurement audits. Additionally, it coordinates the Ministry’s Entity Tender Committee and Ministerial Tender Review Board meetings, ensuring that procurement policies, strategies, reforms, and internal control systems are implemented effectively. The Directorate also prepares procurement plans, manages the procurement process, prepares related documents, and ensures compliance with contractual terms. The Directorate is composed of three key units: the Planning and Contracting Unit, which develops effective sourcing strategies, manages supplier relationships, evaluates risks, and ensures compliance with procurement regulations; the Contract Management Unit, which oversees contract execution, monitors compliance, mitigates risks, and manages contract renewals or terminations; and the Stores and Warehouse Unit, which controls inventory levels, implements safety and security measures, manages the receipt and storage of goods, and ensures efficient distribution and quality control processes. This structure enables the Directorate to maintain a robust and efficient procurement system within the Ministry.